Lost Cash Discount Report
Every month there are invoices that do not use (or maximize) the cash discount (CD) available to them. This is known as a lost CD. This can be caused by delays such as payment blocks and long invoice processing. These lost CDs result in increased spending.
This Action Flow was designed to bring about awareness on the affected invoices (and their value) that are contributing negatively to the lost CD KPI and impacting cost avoidance.
Within an email, a user-defined group of recipients can see the invoices that have the greatest lost CD each month, as well as some aggregated data related to the organization, such as the total number of invoices with a lost CD or the total value of the CDs that is being lost.
Note
This Action Flow (AF) can exist as a standalone asset or as a complement to your Analytical App.
High-level Description
Prerequisite: Standard AP Data Model.
This Action Flow performs the following actions:
Sets initial variables
Loops
Maps each iteration to a defined set of Company Codes
Queries Data Model for Invoice Details
Aggregates data into an Array
Orders by Invoice Value
Slices Top 5 Rows
Iterates over each element
Formats the Rows
Queries Data Model for aggregate measures (number of invoices or total invoices value)
Router:
Passes info regarding company code 1000
Passes info regarding company code 2000
Email:
Sends email to recipient X
Sends email to recipient Y
Modules that require configuration
Note
Numbers in this list refer to the module sequence of this Action Flow shown above.
1. Set Initial Variables
In this module you can define the running schedule by clicking on the clock icon and setting the following variables necessary for the Action Flow:
Timeframe: Enter your time period of interest, e.g. MONTH or WEEK
Currency: Enter the currency for the calculations, e.g. EUR or USD
App Link: Enter the link to your App that is going to be referred to in the body of the email, e.g.https://ap-operational-app-template.eu-3.celonis.cloud/package-manager/ui/studio/ui/assets/63ee65dc-ecb4-4ed3-8327-4e603197c7a0
3. Map Loop and Company Codes
In this module you can define the sets that will be used for aggregating your Invoices or KPIs.
In the image, you can see two different outputs. In the first iteration, this module will output ‘1000’,’2000’ which means the KPIs will be calculated for invoices belonging to these Company Codes. In the second iteration, they will be calculated for invoices belonging to Company Code ‘3000’.
You can add as many rules as you want, including having Outputs with more than one Company Code (e.g. if your country is composed of Company Codes A and B, you can add a rule like “Pattern = 3, Output = ‘A’,’B’ “ .) You will also need to increase the maximum number of iterations in module2.Loop for each new rule you add.
4. Query Invoice Details
In order to get the Invoice details you have to set up the Celonis Query Data Model.
All information on how to do it can be found here.
Note
You don't have to change any fields or filters.
11. Router
In this module, you can set up the filters that will be applied when displaying the data in the email. In our example, we will be passing information regarding the iteration that contained Company Code 1000 (and ‘2000’ since the list also contained a second Company Code) for the next module of the AF.
You can add as many routing paths as you would like. In the case you want the same recipient to receive the information about two different lists of Company Codes (defined in module3.Map Loop and Company Codes) you will need to set up 2 routes, one for each list.
You need to set your desired Company Code value in the first condition, such as:
Condition 1: “39.Output contains 1000”
Conditions 2 and 3 do not require changes.
12. Email
In this module, you need to configure the email connection and define the recipient(s) of the email. Change the following settings:
Connection:connect to your mail account and grant Celonis permission to read and write emails.
To: define the recipient you want to send the emails to, e.g. johndoe@domain.com
Downloading Action Flow blueprints
To download blueprints for Action Flows, go to Marketplace. In the Marketplace page for your Action Flow, click the Download button to get the blueprint.
Blueprints can be imported into your Celonis Platform Team so that you can quickly make the required changes without needing to build the Action Flow from scratch.
Potential Alternatives
Alternative 1:
You can change the filters in the queries to use a different field, instead of the current one “BSEG”.”BUKRS”. For this you need to:
Change the rules in the Map Loop into Company Codes module.
Change the filter inside all the Celonis Query Data modules.
Alternative 2:
You can add more routes in the following way:
Right-click the email module.
Select “Copy module” and paste in the same Action Flow.
Link this new email module to the router.
Set up a filter for your desired Company Code with the same conditions of the existing filters, apart from your new company code:
Right-click the connection between the router and the new email module.
Click Set up a filter.
Another possibility is to use a different email module type, e.g. Gmail or SMTP.